You can easily export your leads from DealMachine anytime. The process is the same on both desktop and mobile, with just a few layout differences.
Desktop
Go to the Leads tab.
Select the leads you want to export.
Click Lead Actions.
Choose Export Leads.
Select whether you want to export Properties or Contacts.
Click Select Columns - from here, you can choose which details to include in your export (such as Contact Info, Property Info, and Lead Info). There are over 200 data points available.
Enter the email address where you’d like to receive the file, then click Submit Export.
Mobile
Tap Leads at the bottom of the screen.
Tap Select.
Choose the leads you want to export.
Tap the Lead Actions button.
Scroll down and tap Export Leads.
Select whether you want to export Properties or Contacts.
Tap Select Columns - from here, you can choose which details to include in your export (such as Contact Info, Property Info, and Lead Info). There are over 200 data points available.
Confirm the email address where you’d like to receive the file, then tap Submit Export.
You’ll receive an email with a link to download the CSV file of your exported leads.
Tip: If you’re exporting a large list, it may take a few minutes for the file to arrive in your inbox. Be sure to check your spam or promotions folder if you don’t see it right away.
What's the difference between Properties and Contacts export?
Properties Export: Downloads all lead property details, including property tags, lead status, added date, lead source, property mortgage and sale history, and others. It also includes the property owner's contact info. You can choose specific data points, scrub phone numbers (DNC, landline, wireless), and exclude leads without phone numbers.
When exporting via Properties, you will have the following options:
Scrub DNC
Scrub Landline
Scrub Wireless
Option to include leads without phone numbers
Option to select data points (columns) to export
Contacts Export: Mainly, the Contacts Export feature downloads contact details of contacts associated with the property, including names, phone numbers, emails, mailing addresses, and demographics. However, you may also include property information by selecting from a list of columns to export. You can filter by owner type (e.g., likely owners, family members, renters) and remove duplicate contacts. Phone number scrubbing and data point selection are also available.
When exporting via Contacts, you will have the following options:
Select owner type (Likely Property Owners, Potential Property Owners, Family Members, Contacts Likely Renting)
Scrub DNC
Scrub Landline
Scrub Wireless
Deduplicate Contacts
Option to include contacts without phone numbers
Option to select data points (columns) to export
Your selected columns will be saved and set as your default columns when exporting properties or contacts.
Frequently Asked Questions:
Do I need to wait for the email?
No. After exporting your leads, click the Notifications🔔 icon on the top right corner of your screen beside your picture (or initials if you don't have a picture yet). Under ALL or ACTIVITY, you should see an activity log for the export that you just did with an option to download the file.
Note: On the mobile app, tap More to access Notifications.
I do not have an export option.
You need to be a team leader or have export permissions turned on to be able to export leads.
The option to Export has a lock in it.
If you see a lock beside the export button, that means you are probably in the free trial. The export functionality is only available for paid accounts. If you are not ready to pay for a subscription yet but would like to see what the export file looks like, check out the links below:
Properties Export
Why am I seeing an upgrade option and error messages when exporting leads?
Your export limit depends on your current subscription plan. If you reach this limit, you'll see an upgrade prompt or an error message when trying to export more leads.
To avoid this:
Check your export limit in your plan details.
Export only up to your monthly allowance to prevent errors.
If you need to export more leads, consider upgrading your plan.
Does exporting the same leads again count against my monthly export limit?
Only the first time you export a lead within the same billing cycle will count against your export limit.
Re-exporting the same leads again within that same cycle will not count again.
However, if you export those same leads again in the next billing cycle, they will count toward that month's limit.
This means you’re free to re-export the same leads multiple times during your current billing cycle without it being counted towards your export limit.
Do Multiple Contacts for the same property Count Against My Export Limit?
Export counts are based on properties, not individual contacts. If a property has multiple associated contacts and you export them all, it still only counts as 1 export toward your monthly limit. You won’t be charged extra exports for additional contacts linked to the same property.
Should I export by Properties or Contacts?
Properties Export includes detailed property information such as tags, lead status, source, mortgage history, and sale data. You’ll also get the property owner’s contact info. Use this if you need a property-centric view for CRM syncing or deeper deal analysis.
Contacts Export, on the other hand focuses on contact details, like names, phone numbers, emails, and demographics. Ideal for outreach and marketing campaigns, like dialer or SMS workflows. You can still include property info by selecting the data columns you need.
Choose Properties Export for property-level insights, or Contacts Export for people-focused lists. Both let you customize your columns and apply filters like DNC scrubbing, deduplication, and contact type selection.
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